DIGITIZATION OF ALL TYPES OF DOCUMENTS

Doceo ademptio: is the solution to scan, process and classify massively all types of documents in paper or electronic format in a global, simple and customizable.

ADVANTAGE:

  • For all types of information: bank documentation, files, delivery notes, orders, contracts, ...
  • Automatic data search without prior knowledge (without templates).
  • Possibility of validation of data against master tables of the client.
  • Generation of optimized color PDF documents, occupying little space and without losing quality.
  • Mass digitization with automatic detection of documents from separator pages or bar codes.
  • Generation of customizable metadata for integration with the client's subsequent processes.
  • With access control and document traceability.
  • Reduction of data entry errors.
  • Reduction of waiting time costs.

The solution for digitizing the historical file allows:

  • Digitize the file massively.
  • Treat the different types with their own characteristics (historical invoices, contracts, labor documentation, documents or client files, ...)
  • Perform a reading of the full automatic content (OCR).
  • Index by box / content as identification criteria.
  • Perform searches without having to get up "out of the chair".
  • Provide the document with different degrees of security according to the consultation profile (LOPD, confidentiality, etc.)

The solution for the digitalization of files allows:

  • Convert the paper file into a single electronic file, customized according to your needs.
  • Keeping records updated (status, situation, etc.) during its validity.
  • Control the updates automatically.
  • Locate any document by different criteria and by its content.
  • Enter an automatic distribution process, applying process rules.

HOW DOES IT WORK:

esquema proceso Doceo ademptio: para todo tipo de documentos

Scanning / Importing documents

Digitization of documents. With the possibility of digitizing massively, using different options:
  • Fixed number of pages
  • With barcode
  • With a separating sheet
With the possibility of adding annexes.

Document processing

The processing of all the documents included in Doceo's import folder is carried out, in a completely transparent way to the user, by:
  • Intelligent improvement of image quality.
  • Detection and removal of blank pages, optionally.
  • Convert the document between color, grayscale and black and white.
  • Content review with advanced analysis techniques.
  • If necessary, you can group, segregate and merge the data obtained.
  • Perform searches according to the desired criteria.

Validation

The user can review all the data associated with the documents, easily correcting any information read automatically:
  • With the possibility of accessing the customer's master data, for example, suppliers, orders, ...
  • With custom controls.
  • With the possibility of automatically changing texts, such as converting "transfer" to "04".
  • With the possibility of approving, rejecting or saving the document.
  • With the possibility of generating and saving templates.
  • With the possibility of filtering the displayed documents.

Transfer / Result

Once the document is approved, the following actions are taken:
  • Saving the final PDF document in the destination folder or the company document manager.
  • Generation of the metadata read from the document according to the final format agreed with the client: .XML file, .TXT, .CSV, in database tables, to a web service, ...
  • Log and traceability record of all documents transferred.

ARE YOU INTERESTED?

You have doubts? Would you like to see how it works?
Contact us without obligation to obtain personalized information or to arrange an online demo.